1. OPENING PROVISIONS
1.1. These Terms and Conditions for the Rental of Event Space at Maximus Resort, a.s. – Plant: Maximus Resort, Hrázní 327/4a, Kníničky, 635 00 Brno (hereinafter referred to as “Hotel”), which is operated by the Provider, are an integral part of the Terms and Conditions and the Contract, provided that the subject matter of the Contract is a Service comprising the hire of the Event Space specified below at Maximus Resort. In such a case, the term “Contract” refers to the tenancy agreement (hereinafter referred to as “Tenancy Agreement”).
1.2. Where a Service is agreed that includes the rental of an Event Space, the rights and obligations of the Customer and the Provider shall be governed by these Terms and Conditions for the Rental of Event Spaces, the Terms and Conditions of Business and the Rental Agreement.
1.3. The Provider declares that it is the owner of the following properties:
1.3.1 Event Space – the Congress Hall, with a total area of 357.6 sqm, located on the ground floor, and the Helios I lounge, with a total area of 45 sqm, and the Helios II lounge, with a total area of 34 sqm, located on the second floor in the building, house number 327 (hereinafter referred to as the “Building”) at Hrázní 327/4a, 635 00 Brno. The Building is part of plot no. 1112/1 (built-up area and courtyard), all of which is registered in Land Register no. 1257 in the cadastral area of Kníničky, municipality of Brno, district of Kníničky, Brno-City district; The properties are situated within the territorial jurisdiction in which the Cadastral Office for the South Moravian Region, Brno-City Cadastral Branch, administers the Land Register of the Czech Republic;
(hereinafter referred to as “Event Space”).
1.4. Further details regarding the Event Space: The Landlord will make the conference hall (Terra, Aqua, Lignum, Ignis, Metallon, Yang) and the Helios I and Helios II lounges available on request.
1.5. The Landlord is the sole owner of the Event Space.
1.6. Unless otherwise agreed in the Rental Agreement, the Event Space is equipped. A list detailing the equipment shall be provided to the Customer upon conclusion of the Rental Agreement.
2. SUBJECT MATTER OF THE RENTAL AGREEMENT AND PURPOSE OF RENTAL
2.1. The subject matter of the Rental Agreement is Provider’s undertaking, subject to the terms and conditions set out in the Rental Agreement and the Terms and Conditions, to let the Event Space to the Customer for the purpose of organising the event with the name specified in the Rental Agreement (hereinafter referred to as “Event”).
2.2. The Customer undertakes to take possession of the Event Space from the Provider and to pay the Provider the agreed rent for the Event Space.
3. CONCLUSION OF A RENTAL AGREEMENT
3.1. The Rental Agreement is concluded following the completion of a Non-Binding Reservation in accordance with paragraph 3.1.2 and paragraph 3.3 of the Terms and Conditions by the Customer, and the subsequent submission of an Offer by the Provider at the time specified in paragraph 3.3.1 of the Terms and Conditions.
3.2. The Rental Agreement shall come into force and take effect immediately in accordance with paragraph 3.3.1 of the Terms and Conditions.
4. PERIOD OF USE OF THE EVENT SPACE
4.1. The Customer is entitled to use the Event Space during the period (days and hours) agreed in the Rental Agreement (hereinafter referred to as “Period of Use of the Event Space”).
4.2. The period of use of the Event Space includes the duration of set-up, the duration of the Event and the duration of dismantling following the end of the Event, unless otherwise agreed between the Customer and the Provider.
4.3. The Provider and the Customer shall execute a handover report concerning the handover and takeover of the Event Space at the start of the Period of Use of the Event Space and at the end of the Period of Use of the Event Space.
5. DEPOSIT, RENT AND OTHER PAYMENTS
5.1. The Customer is obliged to pay the Landlord the rent for the Event Space (hereinafter referred to as “Rent”).
5.2. The Rent includes the cost of hiring the Event Space and the cost of utilities.
5.3. The amount of the Rent is set out in the Rental Agreement.
5.4. Unless otherwise agreed in the Rental Agreement, the Customer undertakes to pay the Rent before the start of the Period of Use of the Event Space. The Rent shall be paid on the basis of an invoice issued by the Provider, within the time limit specified on the invoice. If the Customer fails to pay the Rent properly and on time, the Provider shall be entitled to withdraw from the Rental Agreement without further notice.
5.5. If the Customer exceeds the Period of Use of the Event Space, they shall be obliged to pay the Provider an amount of 3 000 CZK for each additional hour or part thereof, until the Event Space has been fully handed back to the Provider.
5.6. Where the Event includes a musical performance, the Customer is obliged to pay any applicable fees to the relevant collective copyright management organisation (OSA, INTERGRAM) in accordance with Act No. 121/2000 Coll., the Copyright Act, as amended.
6. TERMS AND CONDITIONS FOR THE USE OF THE EVENT SPACE
6.1. The Customer is obliged to use the Event Space in such a way as to prevent any damage to it.
6.2. The Customer is liable for any damage caused to the Event Space or its equipment from the moment of its formal handover by the Provider until the moment of its formal handover back to the Provider.
6.3. The Customer is obliged to ensure that the Event Space is cleaned and vacated by the end of the Period of Use of the Event Space at the latest.
6.4. The Customer is obliged to comply with the strict smoking ban, fire safety regulations, hygiene regulations and other relevant regulations; in particular, the Customer undertakes to ensure that the Event does not cause a nuisance to Hotel’s guests through noise, i.e. to ensure that noise from the Event does not exceed the permitted noise limits.
7. RENTAL AGREEMENT TERM
7.1. The Rental Agreement is concluded for a fixed term, running from the date of its conclusion until the end of the Period of Use of the Event Space.
7.2. Both the Customer and the Provider are entitled to terminate the Rental Agreement without notice prior to the expiry of the agreed term, even without giving a reason.
8. CANCELLATION FEES
8.1. If the Customer cancels the Rental Agreement less than 30 (thirty) days before the start of the Rental Agreement Term, they shall be obliged to pay the Provider a cancellation fee amounting to 50 per cent (fifty per cent) of the total Rent. If the Customer cancels the Rental Agreement less than 14 (fourteen) days before the start of the Rental Agreement Term, the cancellation fee shall be 100 per cent (one hundred per cent) of the total Rent. For this purpose, the Provider is authorised to use funds from the Deposit that has been paid.